1Volume plus small values is a difficult combination
Thousands of low-value invoices means the cost of handling each exception matters far more than it would for a business issuing fifty.
Freight and logistics businesses invoice constantly, often in small amounts, frequently with disbursements passed through, and sometimes on behalf of another party entirely. Each of those characteristics needs a decision before go-live.
Four things worth understanding properly before you spend money on anything.
Thousands of low-value invoices means the cost of handling each exception matters far more than it would for a business issuing fifty.
Port charges, duties and third-party costs passed through to the customer must be represented consistently and with the right tax treatment.
Where you raise documents for a principal, establish clearly who the invoicing party is in the structured data. Getting this wrong creates real problems.
Temporary transport exclusions appear in the published guidance. Check whether any apply to your specific activity rather than assuming either way.
Written for someone doing this alongside running the business.
Short, practical answers. If yours is not here, ask us directly — we answer even if you never become a client.
Yes for ordinary business-to-business invoicing. Note that temporary transport exclusions appear in the published guidance, so check your specific activities.
Decide on a consistent treatment with correct tax handling and apply it uniformly. Inconsistent disbursement treatment is a common source of reconciliation problems.
Establish clearly who the invoicing party is in the structured data. Agency arrangements need mapping explicitly rather than assuming the old process translates.
Most businesses will need something sitting between their sales desk and their Accredited Service Provider — a system that creates a proper structured invoice, holds the customer data the standard demands, and keeps a record an auditor will accept. That is what we build, and because we build it ourselves we can shape it around your business rather than asking you to reshape your business around a product.
GoldenKey is a business setup and compliance consultancy. We are not a Ministry of Finance Accredited Service Provider, and we do not claim to be one. Our software is built to work alongside the ASP you appoint. Scope, timelines and pricing are agreed in writing before any work starts.
Tell us your revenue band and how you invoice today. We come back with your phase, your dates and a plain list of what you need.
No cost, no obligation. We tell you which phase you fall into and what you actually need.
GoldenKey covers every step — start, run, grow — under one golden roof: